Town of Mineral
Post Office Box 316
102 E. First Street
Mineral, VA 23117
540-894-5100
Email: mineral@louisa.net


Minutes of Town of Mineral Council Meeting
February 9, 2009
7:00 p.m.


Roll Call

PRESENT:Council Member Brooks Besley, Roy McGeHee, Roy Payne, William Thomas and Bernice Wilson-Kube; Vice-Mayor Pam Harlowe; Mayor Edwin Keller.
ABSENT:None.
PLANNING COMMISSION:Albert Gutekenst, James Dodd, Steven Pekary and Brooks Besley
ABSENT: Janice Abercrombie, Lewis Keller, and Susan Groome
STAFF:Treasurer/Clerk Ti-Lea Downing; Town Manager Willie Harper; Town Attorney Jack Maus.
PUBLIC:Ed Kube and Irene Luck with the Central Virginian .

Mayor Keller called the meeting to order for the Town Council.

Chairman Brooks Besley called the meeting to order for the Planning Commission.

Invocation was given by Mayor Edwin Keller

The Town Manager gave a brief description of the Comprehensive Plan.

Chairman Brooks Besley opened the public hearing for the Planning Commission.

Mayor Keller opened the public hearing for the Town Council.

With no one present to speak about the Comprehensive Plan Public hearing for the Planning Commission was closed by Chairman Brooks Besley. Public hearing for the Town Council was closed by Mayor Keller.

Chairman Brooks Besley adjourned the Planning Commission.

Mr. Gutekenst made a motion to forward recommendation of adopting the draft of the comprehensive plan. Steven Pekary seconded the motion. Motion passed 4/0 with none voting in the negative.

Roy Payne made a motion to adopt recommendation of planning commission. Brooks Besley seconded the motion. Motion passed 6/0 with None voting in the negative.

Regular meeting - Public comments
Mr. Hall with Taft Construction gave a brief overview of the Aztec roof system he is recommending for the Town hall.

Roy Payne made a motion to accept the proposal of $7300.00 from Taft Construction to install an Aztec roof on the Town Hall, if the downspouts are not included then the cost be forwarded to the roof committee for approval. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Adopt Agenda (add or take away items at this time)
Under closed session add discussion of personal

Brooks Besley made a motion to adopt the agenda as amended. Roy Payne seconded the motion. Motion passed 6/0 with None voting in the negative.

Approval of January regular meeting minutes
Roy Payne made a motion to approve minutes as presented. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.

Approval of Feburary bills to be paid
Roy Payne made a motion to approve the bills as presented. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Town manager's report

Town attorney's report

Standing Committee Reports:

Beautification / Anti-Litter Committee: Committee is working on having masonry stone laid around the flower beds at Luck Field.

Budget & Finance Committee:: Mr. Payne would like Council to consider the lines they would like to work on at the budget workshop. Consideration of water bills and meals tax can be discussed again.

Cemetery Committee: No report.

Economic Development Committee: Tuesday February 24, 2009 at 7 p.m. at the Louisa Library meeting room, a reorganization meeting will be held for the Mineral Business Association.

Personnel Committee: No report.

Police & Legal Matters Committee: No report.

Streets Committee: No report

Walton Park Committee: No report.

Water & Sewer Committee: No report

New Business:

Roof repair discussion/presentation - this was discussed in the beginning of the meeting.

Old Business:

Budget workshop – set date if desired-this meeting will be continued until February 19, 2009.

Crime solvers letter- William Thomas made a motion to donate fifty dollars to Crime Solvers. Brooks Besley seconded the motion. Motion passed 6/0 with None voting in the negative.

Approval of letter covering prorating of vehicle tax (town stickers) – this letter will go out with March’s water bills.

Shovel ready projects – Letters have been sent to Senator Edd Houck, Delegate Bill Janis, and Governor Tim Kaine.

Roy Payne made a motion to discuss personal matter pursuant to VA Code 2.2 37 11 a1. William Thomas seconded the motion. Motion passed 6/0 with None voting in the negative.

Certification that what was announced was discussed only: Edwin Keller / yes
Pam Harlowe / yes
Brooks Besley / yes
Roy McGehee / yes
Roy Payne / yes
Bernice Wilson-Kube /yes
William Thomas / yes

Brooks Besley made a motion to renew the attorney’s contract for two years. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.

Brooks Besley made a motion to continue this meeting until February 19, 2009. Roy McGeHee seconded the motion. Motion passed 6/0 with None voting in the negative.